PTA Scoop: New officer trainings, and submitting new officer information

Thursday, May 01, 2014 2:42 PM | Michelle Parker (Administrator)
You are receiving this email because you are a PTA officer at your school. It will arrive in your inbox each week with critical reminders of deadlines and events, tips for doing your job better, and resources for your community. 

This week in 
The Second District Scoop
May 1, 2014
  1. A note from our president 
  2. ALL UNITS- please turn in your Annual Report and New Officers List TODAY
  3. May 19: New PTA Presidents Training, 6:30-9pm
  4. May 31: New PTA Officers Training, 8:30am-12:00pm
And for the information:

1. A note from our president 
Hello friends and fellow members, I hope this is finding you well. 
Our State PTA Convention in Los Angeles is fast approaching. Even though you may not be attending this year since it is farther away (next year it will be in Sacramento -April 30th-mark your calendars!)...I wanted to send the Convention Chronicle (pdf attached) so you are in the loop. Many of us from the Second District board are attending. Convention online registration is still open until May 1st at
Your membership is important and we do speak for every child with one voice.  You are 1 in 900,000+ strong in the State of California...did you know that?
Many of our members in San Francisco don't realize that they belong to a very big community of parents working for all of our children's best interest throughout the State.  Our job at the Second District PTA is to provide a service and educate our 8,800+ members on citywide issues that impact our children here.
To do this, we need your help. 
Please send your school member email addresses to our communication chair, Michelle Parker by Wednesday May 7th. This will enable us to mobilize our members.  Thank you!
We promise to only send emails about advocacy and citywide events. I appreciate your time and efforts with this request.
Reminders: Incoming Presidents...we are hosting a retreat for you on Monday May 19th, 6:30-9pm and for incoming officers a training on Saturday May 31st from 8:30-12noon.
Enjoy your day and keep up the good work! We would be nothing without YOU! 
All the best.

2. ALL UNITS: please turn in your annual report and new officers list TODAY

All PTAs in San Francisco must turn in their Annual Report by May 15th, though you can certainly turn it in earlier! Here is the form; you may send it in by mail or email to The most important part of this document is the record of your PTA's volunteer hours. Hopefully you have been tracking them throughout the year. If you haven't, please work with you volunteer leaders to make a good estimate. This number is important for us to be able to substantiate your work as a non-profit organization. What counts as volunteer hours? See this handy flyer for ideas!

We also need the contact information for all of your PTA's newly elected officers as soon as the election takes place so that we can make sure they have all the resources they need to be successful next year. You could say that by turning this information this month, you are giving your new board the best gift they could ask for! The officer contact list template can be found here (3rd form down) and is also attached. Please send the completed report If you have not yet held your PTA elections, please send us a note letting us know when they will happen or if you need help/support.

A big THANK YOU and congratulations to SF Public Montessori PTA for being the first school to turn in their New PTA Officers Contact List! 

3. May 19: New PTA Presidents Training

Whether you are a new incoming president or have done this before, you won't want to miss this opportunity to get tools and resources for leading your PTA down the path to success! Join us on Monday, May 19, 2014 at 555 Franklin from 6:30-9:00pmRegister here. Please be sure to pass this information along to your newly elected PTA officers as well, so they won't miss it! If the president cannot come, please send someone in their place. This is also a great opportunity to connect and network with other PTAs.

4. May 31: New PTA Officers Training

Calling all new PTA officers for 2014-2015! Don't miss your chance to learn about your new role and how to do it well on Saturday, May 31, 2014 from 8:30-12:00 at the Chronicle Building on Mission and 5th Street. We will train you on bylaws, finances, and the following officer positions (anyone may attend any of the sessions):
  • Secretary
  • Treasurer
  • Parliamentarian
  • Communications
  • Membership
  • Reflections
Register now and pass this information to all your newly elected officers!
Have a great weekend!

-Second District PTA Executive Board
©2013 Second District of the California State PTA • 555 Franklin Street, Room 203-D • San Francisco, CA 94102 • 415.241.6048 •
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