Parking Lot Fundraiser Procedures

Does your PTA offer parking in your school lot to raise money during a big neighborhood festival or street fair? Many PTAs are able to bring in a good amount of money, but may not know that there are procedures they must do to protect themselves as an organization. 


The ending result is that PTAs may hold a cumulative total of 150 parking fundraisers per year. Refer to this checklist to ensure your PTA is covered legally and logistically when holding these events. 

Other documents you will need when planning parking fundraisers:

SFUSD Facilities Use Permit (coming- now available only online through SFUSD)

Special School Parking Event Permit (contact kehgray@yahoo.com for hard copy)


Shift Change Form (Word doc)

When getting insurance coverage:

All you have to do is send an email to mailto:ptaca@knightins.net (the PTA Insurance Carrier) with the following information:


Type of Event: (i.e. 1 day Parking Lot Event)


Include:

  • the PTA specifics - EXACT unit name and PTA President
  • date[s] of the event
  • location [school yard]
  • name and address of school
  • event for which this endorsement is requested - GGP Concert, Noe Valley Fair, etc.
  • anticipated revenue - for purposes of calculating exposure if cash is lost or stolen.  FYI - CAPTA policy has a modest limit on cash.

Other statements to include in email:


We (ABC PTA) understand that:

  • There will be NO Valet Parking
  • All vehicle owners park at their own risk
  • No alcohol is allowed on school site
  • We will have signage prominently displaying these conditions.

The cost of said endorsement will be $150/day, or a total of ______ payable to BB and T Insurance. If you have any questions, I can be reached at (your email address) or at 415-XXX-XXXX.


Thanks again,

Your Name

XXXXXXXXXX School PTA

XXXX Event Coordinator

©2013 Second District of the California State PTA • 555 Franklin Street, Room 203-D • San Francisco, CA 94102 • 415.241.6048 • 2nddist@sfpta.org
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