Treasurer Basics

To keep your PTA’s finance in tip top shape, read these recommendations from the State PTA.

To remit any membership dues, insurance premium or additional workers compensation premium, please use this Unit Remittance Form

ALL units must submit a Workers' Compensation Form by January 15, even if they didn't pay any people over the past calendar year. Please follow the directions on the form and contact if you have any questions. 

What should be finished early in the 2017-2018 school year:

  1. Year-end audit for the last school year
  2. Financial Report for 2016-2017 (sample) This can be a Balance Sheet and Income Statement.
  3. Budget for 2017-2018 recommended by Executive Board (EB) and adopted by GM
  4. Federal Tax Return 990 for 2016-2017 filed
  5. State Tax Return 199 for 2016-2017 filed
  6. RRF-1 for 2016-2017 filed with CA AG office
  7. Raffle Report (if a raffle was held in 2016-2017) filed
  8. Raffle Registration for 2017-18 filed (if applicable)
  9. Outgoing Treasurer's permanent file for 2016-17
  10. Items 1, 2, and 3 presented and adopted by vote at a General Meeting (GM)
  11. Forward copies (pdf preferred) of items 1-8 to Second District

What should be done between September and February 1, 2018:

  1. Present financial reports/check ratification at each Executive Board and General Members Meeting
  2. Be sure to record all PTA activities in General Members Meeting minutes to trigger insurance coverage
  3. Reconcile the bank statement each month-end
  4. Remit dues to Second District at the beginning of each month
  5. Remit insurance premium to Second District by mid-November ($ 228 for 2017-18)
  6. Revise budget as necessary and vote to adopt changes at General Members Meeting
  7. Appoint (if not elected) auditor by October General Members Meeting
  8. Do mid-year audit in January (half-way through the year)
  9. Submit Workers' Compensation Report and payment (if required) to Second District by January 15, 2018
Questions? Contact

©2017 Second District of the California State PTA • 555 Franklin Street, Room 203-D • San Francisco, CA 94102 • 415.241.6048 •
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