Keys to a Successful Transition
From the CAPTA site:
The transition process is the responsibility of both incoming and outgoing officers and board members. It gives closure to those leaving their positions and allows those coming in to be properly prepared. A good process of transition provides an opportunity for outgoing members to evaluate their work and efforts while giving suggestions to new board members on what they wish they had done differently.
- Finish the term
- Complete all responsibilities (including updating your procedure book).
- Meet with current board to evaluate the term.
- Send new board contact information to your council or district.
- Meet with successor; introduce successor to key individuals.
- Turn over all PTA materials and resources that relate to position.
- Incoming and outgoing boards meet together.
Activities for the New Board
An orientation and planning meeting for a new executive board helps a PTA jump start the year right by offering an opportunity to share ideas, review PTA resources and create a working calendar. Agreeing on ground rules for board meetings, priorities in working styles and preferences for types and timeliness of communication will set the stage for a productive PTA team effort. To ensure a successful term of office, certain responsibilities begin as soon as officers are elected.
Tasks for New Officers
The board-elect may:
- Register the officers for convention.
- Determine resources and materials needed, and order them.
- Distribute copies of bylaws and job descriptions, if they were not included in procedure books.
- Fill vacancies and ratify appointments.
- Brainstorm to set goals and prepare a master calendar.
- Meet with site administrator.
- Assure that year-end financial report and year-end audit take place so budget committee can begin to plan.
Outgoing officers should give support and information when requested but remember that there is more than one way to do every job. Encourage those who follow to develop their own leadership style. The best reputation a PTA leader can have is to be known as a good mentor who taught their successor well and provided the preparation needed for continued success of the association.