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Sample Financial Calendar

JULY

At first meeting for new Board, set goals, draft budget, review audit and plan calendar

1      Fiscal year begins for most PTA units

1      CAPTA membership count begins for 2021-22

4      SFUSD CLOSED – Independence Day

6     Second District Board Meeting – Unit Presidents invited

AUGUST

Back to School Membership Drive begins!
“Your Kind of PTA”

3     Second District Board Meeting

16        First day of SFUSD classes

25      411 Wednesday: Treasurer Training — A Guide to Starting the Year

31     *Second District Board Meeting (date change)

SEPTEMBER

At your 1st Membership Meeting: vote on 2020-21 Audit, present 2021-22 Budget, and ‘Release Funds’ for scheduled events. Be sure to include line items for Reflections program, attending Convention and other trainings, Legislation conference and the annual Founders Day Dinner

6        SFUSD CLOSED – Labor Day

18      Fall General Meeting, New Officer & Leadership Training

22      411 Wednesday: An Intro to Implicit Bias

26       2020-21 year-end audit, financial report, and 2021-22 budget due to SFPTA

29      411 Wednesday: SFUSD Budget 301: Prioritizing Our Investments

OCTOBER

1       Submit your Outreach Translation, Cultural Arts, Healthy Lifestyles, and Parent Education  grant applications directly to CAPTA

1       Remit membership dues to Second District PTA

5       Second District Board Meeting

11      SFUSD CLOSED – Indigenous Peoples’ Day/Día De La Raza

15        Ready-Set-Remit Membership Award Deadline (30 members’ dues received by 2D PTA)

31        Expiration of previous year’s PTA memberships

NOVEMBER

Appoint An Auditor For Mid-Year Audit if your EB does not include an Auditor.

1        Remit membership dues to Second District PTA

2        Second District Board Meeting

11      SFUSD CLOSED – Veterans Day [observed]

15      2D Deadline for 15 members’ dues (received by Second District PTA)

15      Tax and AG filings due for fiscal year ending 30 June (15th day of 5th month)

22-26        SFUSD School Sites Closed – Thanksgiving Recess

30      Tax Returns, RRF-1, Raffle Registration, Raffle Reports due to Second District PTA


DECEMBER

1        Remit membership dues to Second District PTA

1        2D Deadline for Insurance Premiums (received in 2D office – $25 late fee after this date)

7        Second District Board Meeting

tbd    Ed100 Drawing Date

15       1st Not in Good Standing (NGS) letter mailed to units with less than 15 members

20-31 SFUSD Schools Closed – Winter Break

JANUARY

Decide who will attend CAPTA’s Virtual Legislative Action Conference

Start Election process by selecting a Nominating Committee

Mid-Year Audit should be done this month.

1-2      SFUSD Schools Closed – Winter Break

3        Remit membership dues to Second District PTA

4        Second District Board Meeting

15      2D Deadline for Workers Compensation forms/Premiums (received in 2D office)

17      SFUSD CLOSED – Martin Luther King, Jr. Day

22       Second District Winter General Meeting

FEBRUARY

1        Remit membership dues to Second District PTA

1        Deadline for Graduating High School Senior Scholarships Award applications (due in CAPTA Office)

1        Second District Board Meeting

1        SFUSD Schools Closed – Start of Lunar New Year (SFUSD Offices open)

tbd  CAPTA Legislative Action Conference – Virtual

21        SFUSD CLOSED – Presidents’ Day

25        SFPTA Annual Founders Day Dinner – Virtual

MARCH

1        Remit membership dues to Second District PTA

1        Second District Board Meeting

25        Mid-year audit due to Second District

28-31 SFUSD Schools Closed – Spring Break & Cesar Chavez Day

APRIL

Election of Officers for next term should be completed by 12 April, send roster to 2D.

1-3  SFUSD Schools Closed – Spring Break

4        Remit membership dues to Second District PTA

5        Second District Board Meeting

15      Deadline for Election of officers for next term

23      Second District Spring General Meeting & Elections

MAY

2       Remit membership dues to Second District PTA

3        Second District Board Meeting

2-6      National PTA Teacher Appreciation Week

tbd   CA State PTA Annual Convention

15        2D Deadline for Roster of Officers for next year (entered into PTAEZ)

15        Deadline for Historians Reports (due in 2D office)

21       New Officers Training

tbd      Ed100 Drawing Date

30       SFUSD CLOSED – Memorial Day

JUNE

1        Remit membership dues to Second District PTA

1         Last day of SFUSD classes

7        Second District Board Meeting

30      Fiscal year ends for most PTA units and for CAPTA and Second District