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To keep your PTA’s finances in great shape, read these recommendations from the State PTA.

To remit any membership dues, please use this Unit Remittance Form.

Every unit must complete, sign, and submit a Workers’ Compensation Form by January 15, even if it didn’t pay any people during the past calendar year. Please reference the information on the CAPTA site for Insurance and Workman’s Comp

Developing a budget

PTA Carry-over Funds

Treasurer Training held on August 25, 2021 (California PTA Finanzas de PTA- Parte I Finanzas de PTA- Parte II)

What should be finished early in the 2023-24 school year:

  1. Year-end financial review for the last school year (Report Form) (annotated Form)
  2. Financial Report for 2022-23 (sample) This can be a Balance Sheet and Income Statement.
  3. Budget for 2023-24 (sample) recommended by Executive Board (EB) and adopted by General Membership Meeting (GM)
  4. Federal Tax Return 990 for 2022-23 filed
  5. State Tax Return 199 for 2022-23 filed
  6. RRF-1 for 2022-23 and CT-TR-1 if gross receipt was less than $50K filed with CA AG office
  7. Raffle Report filed (if a Raffle Registration was filed in 2022-23) 
  8. Raffle Registration for 2023-24 filed (if a raffle is planned)
  9. Outgoing Treasurer’s permanent file for 2022-23.
  10. Items 1, 2, and 3 presented and adopted by vote at the September GM
  11. Forward copies (pdf preferred) of items 1-8 to Second District PTA financialsecretary@sfpta.org

What should be done between September and February 1, 2024:

  1. Present a financial report/check ratification at each EB and GM
  2. Be sure to record all PTA activities in GM minutes to trigger insurance coverage
  3. Reconcile the bank statement each month-end
  4. Remit dues to Second District at the beginning of each month Use this form
  5. Remit insurance premium directly to CAPTA by December 16, 2023. Please refer to CAPTA’s Insurance Guide for more information.
  6. Revise budget as necessary and vote to adopt changes at GM
  7. Appoint (if not elected) auditor by October GM
  8. Do mid-year audit in January (half-way through the year)
  9. Submit Workers’ Compensation Report and (if necessary) payment to the California State PTA by January 31, 2024

Questions? Contact treasurer@sfpta.org